Last updated Jun 19th, 2023

1. Introduction

1.1. Overview

Welcome to Deftle.com. At Deftle, we understand that privacy is important to you, and we are committed to being transparent about how we collect, use, and share your information. This Privacy Policy applies to your use of our services, including our website and our mobile applications.

This policy outlines the types of personal information we collect and receive, how we use this information, and who we share it with. We also explain the rights and choices you have over your information, and how we protect your privacy.

We encourage you to read this policy carefully to understand our privacy practices. If you do not agree with our practices, your choice is not to use our services. By accessing or using our services, you agree to this Privacy Policy.

Deftle.com is operated by Alnier LLC (“Alnier” or “we” or “us”), a Delaware company with headquarters in San Francisco, CA.

1.2. Consent

By using our services, you consent to the collection, use, and sharing of your personal information as described in this policy. If you do not consent to the data practices described in this policy, you should not use our services.

Please note, this Privacy Policy does not apply to information collected by third party websites, applications, or services that can be accessed through our services.

2. Data Collection

2.1. Personal Information You Provide

When you use our services, you may provide us with certain personal information. This includes:

• Registration information: When you register for our services, you provide us with your name, email address, and a password. You may also provide us with additional information like your phone number and postal address.
• Job applicant data: If you use our services to search for jobs and apply, you provide us with information like your education history, work history, job interests, job search history, job search criteria and preferences, skills, reference information, background check information, social security number, passport and/or driver license numbers, geographical location, pay/compensation expectations, eligibility to work in the United States, voice and video recordings of you, languages spoken, and other information contained in your resume.
• Employer data: If you use our services to post jobs and review applications, you provide us with information like open positions, job requirements, benefits, job descriptions, screening and interview questions, pay ranges, and bank and payment information.

2.2. Information We Collect Automatically

As you use our services, we automatically collect certain information about your device and your interaction with our services. This includes:

• User activity: We collect information about your activity on our website and mobile applications, like your job search history and job search criteria and preferences.
• Device and browser data: We collect information from your device and browser, like your IP address, device ID, user agent and geolocation.
• Cookies and similar technologies: We use cookies and similar technologies to collect information about your interaction with our services and your use of them.
• Data collected by third-party analytics tools: We use third-party analytics tools like Google Analytics that help us measure traffic and usage trends by collecting information sent by your device or our services.

2.3. Purpose of Data Collection

We collect your personal information for the following purposes:

• To provide and improve our services: We use your information to provide our services, respond to your inquiries, and improve our offerings.
• To communicate with you: We use your information to communicate with you, including sending transactional emails and reminders.
• To facilitate payments: We use your information to process payments for chargeable services.
• For security and fraud prevention: We use your information to protect the security and integrity of our services, and to prevent fraud.
• For marketing and promotional purposes: We may use your information to send you promotional materials and updates about our services.

Please note that if certain personal information is not provided, it may affect the availability or functionality of our services.

3. Use of Data

3.1. General Use

We use your personal information to provide, maintain, and improve our services. Here are some examples of how we use the data we collect:

• To provide our services: We use your information to connect job seekers with employers, process payments, and facilitate interviews.
• To communicate with you: We use your contact information to send transactional communications, including confirming your account, reminding you of upcoming interviews, responding to your comments, questions and requests, providing customer support, and sending you technical notices and administrative messages.
• For marketing purposes: We may use your contact information to send promotional communications that may be of specific interest to you. These communications are aimed at driving engagement and maximizing the value you get from our services. We also use your information to send you job alerts.
• For research and development: We use collective learnings about how people use our services and feedback provided directly to us to troubleshoot, to identify trends, usage, activity patterns and areas for integration and improvement of the service.
• For safety and security: We use information about you and your service use to verify accounts and activity, to monitor suspicious or fraudulent activity and to identify violations of service policies.
• To protect our legitimate business interests and legal rights: Where required by law or where we believe it is necessary to protect our legal rights, interests and the interests of others, we use information about you in connection with legal claims, compliance, regulatory, and audit functions, and disclosures in connection with the acquisition, merger or sale of a business.

We use various technologies to collect and store information, including cookies, pixel tags, local storage, such as browser web storage or application data caches, databases, and server logs.

3.2. Use for AI Training

In addition to the uses described above, we may use your information for the purpose of improving our artificial intelligence systems. This usage helps our systems to learn and evolve, ultimately improving the services we provide to you. Please note that any data used for this purpose will be de-identified and used in an aggregated manner to maintain your privacy.

4. Data Sharing

We may share your data with third parties under the following circumstances:

• With your consent: We may share your information for a particular purpose, if you agree. You have the right to withdraw your consent at any time.
• For external processing: We may provide your information to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.
• For legal reasons: We will share personal information with third parties if we have a good-faith belief that access, use, preservation, or disclosure of the information is reasonably necessary to:

• Meet any applicable law, regulation, legal process, or enforceable governmental request.
• Enforce applicable terms of service, including investigation of potential violations.
• Detect, prevent, or otherwise address fraud, security, or technical issues.
• Protect against harm to the rights, property or safety of our users, the public, or to us as required or permitted by law.

• In case of a sale or asset transfer: If we become involved in a merger, acquisition, or any form of sale of some or all of our assets, we will ensure the confidentiality of any personal information involved in such transactions and provide notice before personal information is transferred and becomes subject to a different privacy policy.
• In aggregated and/or anonymized form: We may also share aggregated or de-identified information that cannot reasonably be used by those third parties to identify you.

Please note, our Privacy Policy does not cover information you choose to share publicly or between users of our service. It also does not cover data collected by third-party websites, platforms, and applications that our service may link to. We encourage you to review the privacy policies of those third parties to learn about their data practices.

5. Data Retention and Deletion

5.1 Retention

We retain personal data for as long as your account is active, or as needed to provide you services, comply with our legal obligations, resolve disputes, and enforce our agreements. We may also retain personal data for a reasonable period to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

When we have no ongoing legitimate business need to process your personal data, we will either delete or anonymize it, or, if this is not possible (for example, because your personal data has been stored in backup archives), then we will securely store your personal data and isolate it from any further processing until deletion is possible.

5.2 Deletion

If you wish to delete your account, you can do so by initiating the account deletion from the Settings page of our website app or our mobile app. Upon your request, we will delete your account and information from our active databases. Such deletion is completed within 7 days.

Please note that some information may remain in our records after your account has been deleted, as necessary for us to comply with our legal obligations, resolve disputes, enforce our agreements.

6. Data Security

We take the security of your personal data very seriously. We use state-of-the-art technology to protect your personal data from unauthorized access, disclosure, alteration, or destruction. All data transmitted over the internet is encrypted using HTTPS. We implement various security measures, including data encryption and physical security measures to guard against unauthorized access to our systems and data.

In addition, we ensure that our third-party data center vendors provide adequate security measures. Furthermore, access to personal data is limited to those employees, contractors, and agents who need to know such information to perform their job duties and responsibilities.

However, please be aware that no method of transmission over the internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation, notify those individuals whose information may have been compromised, and take other steps, in accordance with any applicable laws and regulations.

7. Cookies and Similar Technologies

We use cookies and similar technologies to improve and customize our services and your experience. Cookies are small files that a site or its service provider transfers to your computer's hard drive through your web browser (if you allow) that enables the site's or service provider's systems to recognize your browser and capture and remember certain information.

Cookies are used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We may contract with third-party service providers to assist us in better understanding our site visitors. These service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our business.

Additionally, we may use technologies like session storage to provide you with better user experience, for example, to store your login session identifier so that you do not need to log in every time you visit our website.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Each browser is a little different, so look at your browser's Help menu to learn the correct way to modify your cookies. If you disable cookies, some features will be disabled that make your site experience more efficient and some of our services may not function properly.

8. Age Restrictions

In accordance with the U.S. Children's Online Privacy Protection Act ("COPPA"), we do not knowingly collect or store any personal information, even in aggregate, about children under the age of 13. If we discover we have received any information from a child under the age of 13 in violation of this policy, we will delete that information immediately.

In addition, our services are not designed for individuals under the age of 18. If you are under 18 years of age, please do not use or access our services at any time or in any manner. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such information from our records.

If you believe that we might have any information from or about a child under 13, or from or about a minor under 18, please contact us in accordance with the “Contact Us” section below.

9. Policy Updates

Deftle reserves the right to update this Privacy Policy from time to time in order to reflect changes in our practices, services, or in response to changes in the applicable law. We will post the updated Privacy Policy on our website and application, indicating the date of the latest update at the top of the page.

It is your responsibility to review the Privacy Policy periodically to become aware of any changes. The changes will take effect as soon as they are posted on the website or application. Your continued use of our services following the posting of changes will constitute your acceptance of such changes.

If we make any significant changes that materially alter our privacy practices, we may also notify you by other means, such as sending an email or posting a notice on our website and application. However, it is ultimately your responsibility to review the updated policy.

10. Jurisdiction and Legal Compliance

Deftle operates primarily in the United States and complies with all applicable local, state, national, and international laws and regulations concerning data privacy. By using our services, you understand and agree that your information may be transferred to and processed in the United States, which may have data protection laws that are different from those in your country.

We will take all reasonable steps to ensure that your data is treated securely and in accordance with this Privacy Policy. We will not transfer your personal information to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.

If you are using our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.

10.1. California residents

If you are a California resident, you have the right, subject to certain exceptions defined in the California Consumer Privacy Act (“CCPA”) and other applicable laws and regulations, to request that Alnier LLC disclose certain information to you about our collection and use of your personal information over the past twelve (12) months. You will not receive discriminatory treatment for exercising your rights under the CCPA. If you would like to exercise your rights to make an information access request or a deletion request, please contact us in accordance with the “Contact Us” section below.

10.2. Dispute Resolution

If you have a complaint or dispute regarding this Privacy Policy or our handling of your data, please contact us in accordance with the “Contact Us” section below. We will do our best to address your concerns. If you feel that your complaint has been inadequately addressed, please note that you have the right to lodge a complaint with the relevant supervisory authority in your jurisdiction.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

We will make every effort to resolve your concerns. We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If you are not satisfied with our response, you may also have the right to complain to the data protection authority in your country.